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If you already have Office 365, have you considered SharePoint (for free!)?

Posted January 10, 2017

SharePoint is undoubtedly one of the most powerful tools in Office 365, but also one of the least understood and is often left sitting there, untouched.

By Nick Hughes, Client, Solution and Strategy Manager

Whether you’re already using Office 365, or you’re considering investing in Microsoft’s leading cloud-hosted offering, this guide will help you take advantage of the platform’s most compelling features and benefits.

You probably know that Microsoft Office 365 is a little bit like the Microsoft Office suite hosted in the cloud. But while some people use Office 365 only for its Outlook email application, the package also includes many other popular business productivity tools like SharePoint Online, Outlook, Word, Excel, PowerPoint, Exchange, OneDrive, and Skype for Business, to name just a few.

Among these well-known applications, SharePoint Online is undoubtedly one of the most powerful, but also one of the least understood and is often left sitting there untouched.

At its core, SharePoint Online is a document management and collaboration platform that lets you centralise and control all of your business content. It functions as a corporate intranet, allowing your staff to easily store, share and work with documents from any location and any device, at any time. SharePoint also allows you to build lists for goal tracking, discussion boards, social networking apps, reports, charts and much more.

SharePoint’s strength comes from its tight integration with the rest of the Office 365 suite. By placing the entire corporate filing system at their fingertips, employees can use familiar tools like Word and Excel to create, modify and share files, regardless of where they’re located or what device they’re using.  SharePoint boosts productivity within your organisation by making it easy to discover, review, approve and track files online.

A very useful feature is SharePoint’s built-in Asset Library app, which is pre-configured to help you manage rich media assets, such as image, audio, and video files. Many businesses don’t use this feature to its entire extent, but those who do can experience the benefits of having one place to support the storage and organisation of rich media by uploading strategic material, such as training videos.

With OneDrive for Business, you can store up to 5 terabytes (depending on your Office 365 package) of data in the cloud, and your remote or mobile workers can easily access these files at their convenience. With co-authoring, it’s even possible for two users to edit the same document in real time, while chatting to fellow collaborators from within that document. And SharePoint keeps track of revisions, so you can quickly revert to previous versions if necessary.

Office 365 with SharePoint Online also delivers enterprise-grade security, encryption, scalability and availability, with Microsoft committing to a 99.9% uptime SLA. And the platform helps you to meet your regulatory and compliance requirements by streamlining the protection and retention of sensitive corporate data – thus minimising the risk of litigation to your business.

The combination of Office 365 and SharePoint Online delivers a vast range of additional productivity enhancements that we’ll cover in more detail in future articles. Some of these tools include centralised reporting, change approval, workflow automation, advanced task lists, forms, discussion boards, announcement boards and administrative forms.

To learn more about how your business can benefit from Microsoft Office 365 and SharePoint Online, simply contact Bremmar today on 1300 991 351 or email help@bremmar.com.au

What is SharePoint

By Nick Hughes, Client, Solution and Strategy Manager

Result-driven professional with over 10 years’ experience in the IT industry specialising in process optimisation, strategic alignment and driving continual improvement.

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