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What is OneNote and how to use it within your Office 365 account? – Bremmar video series

Posted October 19, 2017
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Bremmar’s video series on the Office 365 apps. This week we’ll be running through OneNote, which allows you to create, organise, secure and share notes across multiple devices & teams.

By Rushad Billimoria, Information Systems Manager: Not-for-Profits and Aged Care

Transcript

 

Hey guys, welcome to Bremmar’s video series on the Office 365 apps. I’ll be running through OneNote for Business today, which allows you to create, organise, secure and share notes across multiple devices and teams.

Screen display – OneNote 2016

OneNote has a few different access methods, I’ll demonstrate its features from my OneNote 2016 desktop app which can be installed from the Office 365 portal included for free with my subscription, and the mobile app.

In my first view here you can see OneNote’s tiered notes structure, starting from the notebook itself, down to sections and then pages. This tiered structure can be tailored to your workflow and completely depends on what works best for you.

You can take notes in many ways, by typing, writing with your finger or stylus and taking pictures and videos. Best part, you can do all of this within this single application.

OneNote has a range of organisation features too. You can add quick notes by pressing the windows key plus N, write with your stylus on existing notes, automatically insert website sources from copied data, run simple calculations and formulas and tag notes into categories or however you see fit.

OneNote 2016 phone app

The OneNote mobile app provides much the same features, and is very easy to use – you can see my tiered notes structure here, and I can add to them while I’m on the go and always have access to my latest notes, either from my private notebook, or my teams’, as my notebook will always sync to my devices.

OneNote 2016 desktop app

A great feature of OneNote is its ability to share notes with colleagues, you can simply share either a whole section or a single page by right clicking on what you want to share and send the link to your mate. Alternatively, you can set up a shared notebook for a particular department or team allowing everyone to collaborate on the same notes.

Taking the team collaboration one step further, OneNote is also integrated into Microsofts teams allowing you to share the notebook within the Teams application when collaborating on a project.

Security is always important, so you get the ability to password protect individual sections to ensure only you or any teammates you share the password with, have access to it.

Final thoughts

There you have a brief demonstration of what OneNote can do, it can act as a powerful tool to help you collaborate and document key information within your daily workday, making your notes more secure and accessible.

Get in contact with Bremmar today on 1300991 351 or help@bremmar.com.au for more information on OneNote.

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By Rushad Billimoria, Information Systems Manager: Not-for-Profits and Aged Care

As a Client Information Systems Manager, I’m the go-to person for Bremmar’s NFP and Aged Care customers.  I help charities, non-profit and Aged Care partners of all sizes transform their digital capabilities and modernise their workplaces, using a targeted and industry-specific approach.

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